Resources - Privacy

Decisions of Administrative Tribunals

This resource is focused on administrative tribunals’ decisions that are published to the internet. The resource provides general non-binding advice and is only meant for consideration for administrative tribunals as they develop their policies and procedures on the publication of decisions to their websites.

How do I resolve a privacy complaint?

This flowchart explains the steps for resolving a privacy complaint in Saskatchewan.

Who to contact with concerns about the protection of your personal health information

Developed by the Privacy Commissioner of Canada, this resource is intended to help you identify which privacy protection authority to contact with concerns regarding the handling of your personal health information.

Audit and Monitoring Guidelines for Trustees

Developed by eHealth Saskatchewan and the Office of the Saskatchewan Information and Privacy Commissioner, the purpose of these guidelines is to assist trustees of personal health information in establishing a proactive audit and monitoring program.

Best Practices for Gathering Informed Consent and the Content of Consent Forms

This resource will assist government institutions, local authorities and trustees in gaining consent from individuals for the collection, use and disclosure of personal information and personal health information.

Best Practices for Information Sharing Agreements

It is essential that government institutions, local authorities, and trustees have written Information Sharing Agreements in place if collecting personal information and/or personal health information from another organization or if disclosing personal information and/or personal health information to another organization. This resource outlines best practices for Information Sharing Agreements.

Checklists for Trustees: Misdirected Faxes

This resource lays out steps a trustee should take if a fax containing personal health information is sent or received in error.

Confidentiality Agreement: Sample

This is a sample confidentiality agreement that can be used as a template by trustees. This agreement may cover employees, students, volunteers or service providers of the trustee.

Decisions of Administrative Tribunals

This resource is focused on administrative tribunals’ decisions that are published to the internet. The resource provides general non-binding advice and is only meant for consideration for administrative tribunals as they develop their policies and procedures on the publication of decisions to their websites.

Faxing PI and PHI: Safeguards and Responding to a Breach

This guide is to assist public bodies and health trustees to ensure the necessary safeguards are in place when choosing to send personal information or personal health information by fax. It also provides a checklist of things to do when a misdirected fax is sent or received.

Helpful Tips: Mobile Device Security

This document is intended to provide general advice to organizations on how to protect personal information and personal health information when using mobile devices.

IPC Guide to HIPA

This resource is a tool which can be used by trustees as a guide to interpreting The Health Information Protection Act (HIPA). The guidance provided is non-binding and every matter should be considered on a case-by-case basis. In some instances trustees may wish to seek legal advice.

Privacy Impact Assessment Guidance Document

This resource will guide government institutions, local authorities, and trustees in identifying privacy impacts and solutions to ensure safeguards are in place to protect personal information/personal health information to the greatest extent possible as well as to ensure compliance with the applicable privacy legislation. This document is meant to be a guide and not a definitive method of conducting a PIA.

PIA Step 1 Preliminary Analysis

PIA Step 2 Define The Project

PIA Step 3 Privacy Analysis

PIA Step 4 PIA Report

Privacy Breach Guidelines for Government Institutions and Local Authorities

This document has two purposes. The first is to assist government institutions and local authorities to understand what a privacy breach is and how to deal with one. The second is to outline what to expect from a privacy breach investigation from the office of the Information and Privacy Commissioner (IPC).

Privacy Breach Guidelines for Trustees

This document has two purposes. The first is to assist health trustees to understand what a privacy breach is and how to deal with one. The second is to outline what to expect from a privacy breach investigation from the office of the Information and Privacy Commissioner (IPC).

Privacy Breach Internal Investigation Report Guide for Public Bodies

This template can be used by government institutions, local authorities and trustees to create a privacy breach report. See also our office’s Privacy Breach Guidelines for Government Institutions and Local Authorities and Privacy Breach Guidelines for Trustees.

Video Surveillance Guidelines

These guidelines provide considerations for public bodies when deciding whether proposed or existing surveillance systems are lawful and for ensuring adequate safeguards are in place.

Yes, You Can

The Advocate for Children and Youth and the Information and Privacy Commissioner of Saskatchewan have worked together to develop this resource to clarify some common misunderstandings about privacy related to child protection and reporting. This resource aims to dispel the myths about sharing information with child protection workers and peace officers.

Privacy Tools

Developed by the Ministry of Justice Access and Privacy Branch, these tools are designed to assist in the management of privacy within government institutions and local authorities in Saskatchewan.

Best Practices For Mayors, Reeves, Councillors and School Board Members in Handling Records that Contain PI and PHI

This resource discusses the type of personal information and/or personal health information that Mayors, Reeves, Councillors, and School Board members might collect that is not in the possession or control of the organizations they serve. It also discusses measures these elected officials should take to protect this information.

Best Pratices for MLAs in Handling Records that Contain PI or PHI

This resource gives best practice to Members of the Legislative Assembly for protecting personal information and/or personal health information they might collect in the performance if their duties.

MLA Consent Form

This form enables a citizen to give consent to a Member of the Legislative Assembly to collect his/her personal information and/or personal health information from a public body.

MLA Questions and Answers on Consent Forms

This question and answer document provides guidance to Members of the Legislative Assembly regarding consent for the collection, use and disclosure of personal information and/or personal health information.

What Councillors Should Know About LA FOIP

This resource was created for mayors, reeves and councillors of cities, towns, villages, municipalities, etc. It outlines the general principals of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP). It also distinguishes between the local authority’s duties and responsibilities with respect to LA FOIP as well as clarifies the elected official’s role.