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Blog Posts - 8 Results

New Guidance on Survey Research

March 14, 2024 - Renee Barrette, Analyst

Governments institutions and local authorities often use surveys to collect public views and opinions on new programs and services, and to support informed policy development. As part of its public engagement strategy, the Government of Saskatchewan website states that it routinely polls residents of Saskatchewan for information to help guide policy decisions. The website lists…

“Unlocking Health Care: How to Free the Flow of Life-Saving Health Data in Canada”: An appeal from Canada’s Public Policy Forum

February 8, 2024 - Renee Barrette, Analyst

The Canadian Public Policy Forum’s (PPF) recent report entitled, “Unlocking Health Care: How to Free the Flow of Life-Saving Health Data in Canada” has received a lot of media attention since its release last week. It included some important recommendations relating to the need to ensure personal health information is accessible digitally to all patients…

Why some reviews and investigations cannot pass go (updated)

November 30, 2023 - Diane Aldridge, Deputy Commissioner

If you have ever contacted our office regarding a concern with how an organization (government institution, local authority or trustee) has responded to your access to information request or handled your personal information or personal health information, you would have been told that we are an office of last resort. As the oversight body, we…

Who Signs for a Child? (updated)

September 21, 2023 - Ron Kruzeniski, Information and Privacy Commissioner

When it comes to obtaining the personal information of a child under the age of 18 years, it is commonly accepted that a child cannot sign for themselves.  So, who can sign for that child? The Children’s Law Act, 2020 sections 3 and 4 provides: The parents of a child are joint legal decision-makers with…

RIM Executive Training

July 27, 2023 - Ron Kruzeniski, Information and Privacy Commissioner

The Provincial Archives of Saskatchewan has completed a new records and information management (RIM) training module specifically for executives. The 30-min module introduces basic RIM concepts and explains the importance of an effective RIM program. The training is available on LEARN (PSC Client): TR-01420 – Introduction to Records and Information Management. If you do not…

Best practices when using USB drives

April 4, 2019 - Sherri Fowler, Analyst

When thinking about this topic I decided to research how big of a USB drive I could actually purchase. I was surprised to see you can purchase one that stores 2 terabytes (TB) of data. Just think about that – something the size of a car key can 2 TB of data. With the ability…

LA FOIP, Municipalities and Cities

August 11, 2017 - Sharon Young, Analyst

Access to information under LA FOIP One of the purposes of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) is to ensure that local authorities are transparent and accountable to the public. One way of facilitating transparency and accountability is to provide individuals with the right to access records in…

Access and Privacy Rights of Minors Online

March 29, 2017 - Diane Aldridge, Director of Compliance

On May 3, 2016, our office posted to our website a blog titled, Who Signs for a Child?. Though the focus of that blog was on who can sign for a child under the age of 18 years, the following advice on mature minors was offered: FOIP and LA FOIP do not contemplate the child…

News Releases - 2 Results

Canadian privacy regulators pass resolutions on the privacy of young people and workplace privacy

QUÉBEC, QC, October 6, 2023 – Privacy authorities from across the country are calling on their respective governments to improve privacy legislation to protect young people and employees – groups that are significantly vulnerable, each in their own way to the growing influence of digital technologies. Federal, provincial, and territorial information and privacy authorities met this week…

Canadian Information and Privacy Regulators Urge Governments, Health Sector Institutions and Health Providers to Strengthen Safeguards for Sharing Personal Health Information

In a joint resolution released today, Canada’s federal, provincial, and territorial information and privacy commissioners and ombudspersons are calling for a concerted effort across the healthcare sector to modernize and strengthen privacy protections for sharing personal health information. Because of the pandemic, the shift to virtual care came quickly, maybe without enough time for a…

Pages - 3 Results

The Rules of Procedure

On September 1, 2022, updated Rules of Procedure applicable to reviews and investigations under The Freedom of Information and Protection of Privacy Act (FOIP) The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and The Health Information Protection Act (HIPA) came into effect. These changes include the following: Our office will…

Other Resources - 75 Results

Rules of Procedure

August 16, 2023

This document sets out the Rules of Procedure for reviews /investigations (appeals) under sections 33 and 49 of The Freedom of Information and Protection of Privacy Act (FOIP), section 38 of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP), and sections 42 and 52 of The Health Information Protection Act (HIPA) under the Acts.

Faxing PI and PHI

September 25, 2020

This guide assists public bodies and health trustees to ensure the necessary safeguards are in place when choosing to send personal information (pi) and personal health information (phi) by fax. It also provides a checklist of things to do when a misdirected fax is sent or received.

Pandemic Binder

October 29, 2021

Statements and blogs by the Saskatchewan IPC during the COVID-19 Pandemic.

Guide to Requesting a Review from the IPC (LA FOIP)

September 24, 2021

This guide provides assistance to individuals who are dissatisfied with a local authority’s response to their access to information request. This guide focuses on The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP).

Guide to Requesting a Review from the IPC (FOIP)

September 24, 2021

This guide provides assistance to individuals who are dissatisfied with a government institution’s response to their access to information request. This guide focuses on The Freedom of Information and Protection of Privacy Act (FOIP).

eCommunication Guidelines

September 24, 2021

This document is intended to provide general advice to trustees on how to protect personal health information when using eCommunication.

A Guide to Submissions

December 13, 2022

A guide and templates for applicants, public bodies, and third parties to assist in preparing and writing a submission to the IPC.

Sample Operational Policy and Checklist for Municipalities

August 21, 2020

This sample Access to Information Policy is meant to assist towns, villages and municipalities in developing a policy regarding access requests. In using this sample, one should feel free to delete language that isn’t applicable to their organization and add language that one thinks needs to be added.

LA FOIP 101: What Municipalities Need to Know

This PowerPoint presentation was provided to participants of the UMAAS/RMAA 2019 Fall Workshops and provides an overview of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and how it applies to Saskatchewan municipalities.

dictionary

September 16, 2020

These are common terms and phrases used in administration of FOIP, LA FOIP, and HIPA in Saskatchewan, with some referenced from other jurisdictions across Canada.

Joint Letter to the Minister of Infrastructure and Communities

April 25, 2018

Canada’s federal, provincial and territorial privacy protection authorities have sent this letter to the Minister of Infrastructure and Communities to urge him to proactively take steps to ensure that privacy and security of personal information are specifically considered in the selection, design and implementation of the winning proposals in Infrastructure Canada's Smart Cities Challenge, recently launched under the Government of Canada's Impact Canada Initiative.

New Amendments: FOIP and LA FOIP (Power Point Presentation)

March 6, 2018

A Power Point presentation outlining the amendments to The Freedom of Information and Protection of Privacy Act (FOIP) and The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP). This information was presented to Access and Privacy Coordinators on March 6, 2018.

Data Matching

May 10, 2017

Data matching is an activity that enables organizations to aggregate, manipulate, sort, and analyze large and complex datasets that generate information useful to organizations. However, data matching can have significant impacts on privacy. This paper provides an overview of what data matching is, why current access and privacy legislation in Saskatchewan is inadequate in addressing the access and privacy challenges presented by data matching, and recommendations by the Information and Privacy Commissioner on how to deal with such challenges.

Yes, You Can

October 20, 2016

The Advocate for Children and Youth and the Information and Privacy Commissioner of Saskatchewan have worked together to develop this resource to clarify some common misunderstandings about privacy related to child protection and reporting. This resource aims to dispel the myths about sharing information with child protection workers and peace officers.

Checklist for Searching for Personal Health Information

October 1, 2016

This checklist will help guide trustees through the process of searching for personal health information for the purpose of responding to an individual’s request for their personal health information.

Privacy Impact Assessment Guidance Document

This resource will guide government institutions, local authorities, and trustees in identifying privacy impacts and solutions to ensure safeguards are in place to protect personal information/personal health information to the greatest extent possible as well as to ensure compliance with the applicable privacy legislation. This document is meant to be a guide and not a definitive method of conducting a PIA.

Best Practices for Gathering Informed Consent

January 2, 2018

This resource will assist government institutions, local authorities and trustees in gaining consent from individuals for the collection, use and disclosure of personal information and personal health information.

Best Practices for Information Sharing Agreements

March 23, 2018

It is essential that government institutions, local authorities, and trustees have written Information Sharing Agreements in place if collecting personal information and/or personal health information from another organization or if disclosing personal information and/or personal health information to another organization. This resource outlines best practices for Information Sharing Agreements.