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Blog Posts - 8 Results
New Guidance on Survey Research
March 14, 2024 - Renee Barrette, AnalystGovernments institutions and local authorities often use surveys to collect public views and opinions on new programs and services, and to support informed policy development. As part of its public engagement strategy, the Government of Saskatchewan website states that it routinely polls residents of Saskatchewan for information to help guide policy decisions. The website lists…
“Unlocking Health Care: How to Free the Flow of Life-Saving Health Data in Canada”: An appeal from Canada’s Public Policy Forum
February 8, 2024 - Renee Barrette, AnalystThe Canadian Public Policy Forum’s (PPF) recent report entitled, “Unlocking Health Care: How to Free the Flow of Life-Saving Health Data in Canada” has received a lot of media attention since its release last week. It included some important recommendations relating to the need to ensure personal health information is accessible digitally to all patients…
Why some reviews and investigations cannot pass go (updated)
November 30, 2023 - Diane Aldridge, Deputy CommissionerIf you have ever contacted our office regarding a concern with how an organization (government institution, local authority or trustee) has responded to your access to information request or handled your personal information or personal health information, you would have been told that we are an office of last resort. As the oversight body, we…
Who Signs for a Child? (updated)
September 21, 2023 - Ron Kruzeniski, Information and Privacy CommissionerWhen it comes to obtaining the personal information of a child under the age of 18 years, it is commonly accepted that a child cannot sign for themselves. So, who can sign for that child? The Children’s Law Act, 2020 sections 3 and 4 provides: The parents of a child are joint legal decision-makers with…
RIM Executive Training
July 27, 2023 - Ron Kruzeniski, Information and Privacy CommissionerThe Provincial Archives of Saskatchewan has completed a new records and information management (RIM) training module specifically for executives. The 30-min module introduces basic RIM concepts and explains the importance of an effective RIM program. The training is available on LEARN (PSC Client): TR-01420 – Introduction to Records and Information Management. If you do not…
Best practices when using USB drives
April 4, 2019 - Sherri Fowler, AnalystWhen thinking about this topic I decided to research how big of a USB drive I could actually purchase. I was surprised to see you can purchase one that stores 2 terabytes (TB) of data. Just think about that – something the size of a car key can 2 TB of data. With the ability…
LA FOIP, Municipalities and Cities
August 11, 2017 - Sharon Young, AnalystAccess to information under LA FOIP One of the purposes of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) is to ensure that local authorities are transparent and accountable to the public. One way of facilitating transparency and accountability is to provide individuals with the right to access records in…
Access and Privacy Rights of Minors Online
March 29, 2017 - Diane Aldridge, Director of ComplianceOn May 3, 2016, our office posted to our website a blog titled, Who Signs for a Child?. Though the focus of that blog was on who can sign for a child under the age of 18 years, the following advice on mature minors was offered: FOIP and LA FOIP do not contemplate the child…
News Releases - 2 Results
Canadian privacy regulators pass resolutions on the privacy of young people and workplace privacy
QUÉBEC, QC, October 6, 2023 – Privacy authorities from across the country are calling on their respective governments to improve privacy legislation to protect young people and employees – groups that are significantly vulnerable, each in their own way to the growing influence of digital technologies. Federal, provincial, and territorial information and privacy authorities met this week…
Canadian Information and Privacy Regulators Urge Governments, Health Sector Institutions and Health Providers to Strengthen Safeguards for Sharing Personal Health Information
In a joint resolution released today, Canada’s federal, provincial, and territorial information and privacy commissioners and ombudspersons are calling for a concerted effort across the healthcare sector to modernize and strengthen privacy protections for sharing personal health information. Because of the pandemic, the shift to virtual care came quickly, maybe without enough time for a…
Pages - 3 Results
The Rules of Procedure
On September 1, 2022, updated Rules of Procedure applicable to reviews and investigations under The Freedom of Information and Protection of Privacy Act (FOIP) The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and The Health Information Protection Act (HIPA) came into effect. These changes include the following: Our office will…
General/Non-Jurisdictional
Access to Information
Other Resources - 75 Results
Guide to LA FOIP: Chapter 4
November 29, 2023Guide to FOIP: Chapter 4
November 29, 2023Rules of Procedure
August 16, 2023This document sets out the Rules of Procedure for reviews /investigations (appeals) under sections 33 and 49 of The Freedom of Information and Protection of Privacy Act (FOIP), section 38 of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP), and sections 42 and 52 of The Health Information Protection Act (HIPA) under the Acts.
Form D
PIA Step 3: Privacy Analysis
November 9, 2015Guide to LA FOIP-Chapter 1
March 8, 2023Guide to FOIP-Chapter 1
March 8, 2023Guide to LA FOIP-Chapter 6
February 28, 2023Guide to FOIP Chapter 6
February 2, 2023Faxing PI and PHI
September 25, 2020This guide assists public bodies and health trustees to ensure the necessary safeguards are in place when choosing to send personal information (pi) and personal health information (phi) by fax. It also provides a checklist of things to do when a misdirected fax is sent or received.
A Minister’s Guide to Protecting Personal Information
April 18, 2018A guide to Part IV of FOIP for Members of the Executive Council and their Offices.
Guide to FOIP Chapter 5
March 9, 20233.05 Website Policy
November 27, 2017Improving Access And Privacy With Records And Information Management
March 22, 2022This guide provides general advice to public bodies on how to improve access and privacy with records and information management
Pandemic Binder
October 29, 2021Statements and blogs by the Saskatchewan IPC during the COVID-19 Pandemic.
Guide to Requesting a Review from the IPC (LA FOIP)
September 24, 2021This guide provides assistance to individuals who are dissatisfied with a local authority’s response to their access to information request. This guide focuses on The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP).
Guide to Requesting a Review from the IPC (FOIP)
September 24, 2021This guide provides assistance to individuals who are dissatisfied with a government institution’s response to their access to information request. This guide focuses on The Freedom of Information and Protection of Privacy Act (FOIP).
eCommunication Guidelines
September 24, 2021This document is intended to provide general advice to trustees on how to protect personal health information when using eCommunication.
How Do I Get Access to Information?
August 27, 2021This flowchart explains the steps for getting access to information in Saskatchewan.
A Guide to Submissions
December 13, 2022A guide and templates for applicants, public bodies, and third parties to assist in preparing and writing a submission to the IPC.
Guide to LA FOIP Chapter 3
May 5, 2023Guide to FOIP: Chapter 3
May 5, 2023FPT Joint Statement on Privacy and COVID-19 Vaccine Passports
October 12, 2021This joint statement by federal, provincial and territorial privacy commissioners addresses privacy considerations surrounding COVID-19 vaccine passports.
UPDATED_ipc advisory to teachers, school boards, parents and students
September 8, 2020Sample Operational Policy and Checklist for Municipalities
August 21, 2020This sample Access to Information Policy is meant to assist towns, villages and municipalities in developing a policy regarding access requests. In using this sample, one should feel free to delete language that isn’t applicable to their organization and add language that one thinks needs to be added.
Guide to LA FOIP: Chapter 1
Annual Report 2019-2020
June 29, 2020UPDATED_ipc-advisory-on-health-screening-of-staff-and-visitors-in-care-homes
July 15, 2020ipc advisory on questions, screening or testing by employers
ipc-advisory-to-teachers-school-boards-parents-and-students
ipc advisory on pandemic and virtual meetings
LA FOIP 101: What Municipalities Need to Know
This PowerPoint presentation was provided to participants of the UMAAS/RMAA 2019 Fall Workshops and provides an overview of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) and how it applies to Saskatchewan municipalities.
dictionary
September 16, 2020These are common terms and phrases used in administration of FOIP, LA FOIP, and HIPA in Saskatchewan, with some referenced from other jurisdictions across Canada.
Annual Report 2018-2019
June 27, 2019Hande v. University of Saskatchewan QBG 1222 of 2018
May 24, 2019Stebner v. IPC – QBG 220 of 2019
March 28, 2019Report on Systemic Issues With Faxing Personal Health Information
November 23, 2010Report On Management of Access Requests From Patients To Saskatchewan Regional Health Authorities
December 14, 20092018-03-22 university of saskatchewan court decision redacted
March 22, 2018Best Practices for Managing the Use of Personal Email Accounts, Text Messaging and Other Instant Messaging Tools
July 27, 2023Considerations for public bodies when using personal email accounts, text messaging and other instant messaging tools for official business to ensure access and privacy obligations are met.
Joint Letter to the Minister of Infrastructure and Communities
April 25, 2018Canada’s federal, provincial and territorial privacy protection authorities have sent this letter to the Minister of Infrastructure and Communities to urge him to proactively take steps to ensure that privacy and security of personal information are specifically considered in the selection, design and implementation of the winning proposals in Infrastructure Canada's Smart Cities Challenge, recently launched under the Government of Canada's Impact Canada Initiative.
MLA Guide to Protecting Personal Information
April 18, 2018A guide to Part IV of FOIP for Members of the Legislative Assembly and their offices.
New Amendments: FOIP and LA FOIP (Power Point Presentation)
March 6, 2018A Power Point presentation outlining the amendments to The Freedom of Information and Protection of Privacy Act (FOIP) and The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP). This information was presented to Access and Privacy Coordinators on March 6, 2018.
2017-05-19-university-of-saskatchewan-court-decision-redacted
May 19, 2017Data Matching
May 10, 2017Data matching is an activity that enables organizations to aggregate, manipulate, sort, and analyze large and complex datasets that generate information useful to organizations. However, data matching can have significant impacts on privacy. This paper provides an overview of what data matching is, why current access and privacy legislation in Saskatchewan is inadequate in addressing the access and privacy challenges presented by data matching, and recommendations by the Information and Privacy Commissioner on how to deal with such challenges.
Website Contract
June 17, 20169.05 Smoke Free Workplace
July 22, 20195.05 Maternity, Paternity and Adoption Leave Supplemental Employment Benefit Program
December 14, 20153.04 Reduced Hours of Work-Income Averaging
July 22, 20192.07 Internal Social Media
May 9, 20162.04 Information Technology Resources
June 13, 2016Yes, You Can
October 20, 2016The Advocate for Children and Youth and the Information and Privacy Commissioner of Saskatchewan have worked together to develop this resource to clarify some common misunderstandings about privacy related to child protection and reporting. This resource aims to dispel the myths about sharing information with child protection workers and peace officers.
Contract 2016-06-17 Bravo Tango
Proposals for Supplementary Amendments to FOIP and LA FOIP
Proposals for Amendments to HIPA PDF
Proposals for Amendments to FOIP and LA FOIP
Video Surveillance Guidelines for Public Bodies
These guidelines provide considerations for public bodies when deciding whether proposed or existing surveillance systems are lawful and for ensuring adequate safeguards are in place.
Presentation FOI Transparency Strategies
Checklist for Searching for Personal Health Information
October 1, 2016This checklist will help guide trustees through the process of searching for personal health information for the purpose of responding to an individual’s request for their personal health information.
Steps for Access to Information in Saskatchewan
An infographic describing steps a citizen may need to take to access information.
Privacy Impact Assessment Guidance Document
This resource will guide government institutions, local authorities, and trustees in identifying privacy impacts and solutions to ensure safeguards are in place to protect personal information/personal health information to the greatest extent possible as well as to ensure compliance with the applicable privacy legislation. This document is meant to be a guide and not a definitive method of conducting a PIA.
Best Practices for Gathering Informed Consent
January 2, 2018This resource will assist government institutions, local authorities and trustees in gaining consent from individuals for the collection, use and disclosure of personal information and personal health information.
Best Practices for Information Sharing Agreements
March 23, 2018It is essential that government institutions, local authorities, and trustees have written Information Sharing Agreements in place if collecting personal information and/or personal health information from another organization or if disclosing personal information and/or personal health information to another organization. This resource outlines best practices for Information Sharing Agreements.