Sample Access to Information Policy
In a number of reports issued by my office, we have recommended that the towns/villages/municipalities develop a policy regarding access requests. After a number of questions, it became clear there wasn’t a sample policy for small towns/villages/municipalities. The larger organizations have developed policies that are applicable to an organization that has many employees and probably legal staff. In fact, the policy that has been developed here was taken from the City of Regina’s policy and tailored for a smaller organization.
Anything that is labeled a sample policy clearly should be treated as a starting point for drafting. In using this sample, one should feel free to delete language that isn’t applicable to their organization and add language that one thinks needs to be added.
In The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP), the head is a Mayor or Reeve. It is a good practice for a town or village to delegate the head’s responsibility to the administrator or city clerk.
The sample policy can be found at here or under our Resources tab.