Consulting With the IPC

November 1, 2014 - Diane Aldridge, Director of Compliance

Are you considering introducing or updating legislation, a program, policy, procedure, educational resource or an information system that will have access and privacy implications? In order to ensure that you have covered all your bases, you may want to vet your materials with the Information and Privacy Commissioner’s (IPC) office.

In the month of November 2014, our office posted to its website a screening tool for use in the consultation process. Though our office prefers that this tool is used when submitting a consultation document to our office, it is not required. The goal of the screening tool is to ensure that whatever feedback our office is able to provide is as fulsome as possible by asking you key questions up front to ensure nothing important has been overlooked prior to you submitting your materials for feedback.

What to expect from the consultation process?

We can give you advice, but we cannot design, approve or endorse any program or initiative. Further, our preference is to provide feedback on initiatives or programs before they are implemented. We will strive to provide our response, informal (email) or formal (in report form), within 40 days or less. If you have a tight deadline, please let us know so we may factor that in.

We will keep this process confidential. However, the Commissioner may decide in certain cases to ask you if he can make the report provided public if it has educational value or would be in the public interest.

We want to hear from you.

Shortly after providing our response, our office will also forward you a series of five questions. In order to ensure that the consultation process is meaningful, please respond to the survey so we can make any necessary changes or improvements to the process.

This winter, our office will also be looking to update our Privacy Impact Assessment tools. For further updates, watch the homepage of our website, www.oipc.sk.ca.

If you are not certain if you need to answer any or all of the questions asked on the screening tool, or if you have any other questions about the consultation process, please contact Diane Aldridge, Director of Compliance at (306) 798-1602 or daldridge@oipc.sk.ca. We look forward to working with you!

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